Constitution - Scottish Carp Group

CONSTITUTION OF THE

SCOTTISH CARP GROUP 2022

Name and Object
1. The name of the organisation is the Scottish Carp Group, and its objects are:
2. To promote Carp angling in Scotland.
3. To lease or purchase waters with a view to stocking with carp and enabling Scottish Carp Group Members to fish these waters.
4. To undertake all other functions pertaining to the group at the discretion of the members.
Amendments to the Constitution
1. The Scottish Carp Group shall not be dissolved, nor its Constitution and Rules altered except at a general meeting called for that purpose, and then only by a majority of two-thirds of those entitled to vote, and provided that the quorum laid down for the General Meeting is reached.
Dissolution of the Scottish Carp Group
1. In the event of the dissolution of the Scottish Carp Group, any funds remaining after meeting all liabilities and expenses shall be disposed of in such manner as the Scottish Carp Group see fit at the meeting called for that purpose.
Membership
1. The Scottish Carp Group membership shall consist of persons who have paid the joining fee and the membership subscription as agreed at the Annual General Meeting (AGM) on the recommendation of the committee.
2. On paying his/her joining fee and subscription, a member agrees to submit himself / herself to the Constitution and Rules of the Scottish Carp Group, and on that condition alone is entitled to enjoy the advantages and privileges of the Scottish Carp Group
3. All applications for membership shall be submitted to the committee who in their absolute discretion can approve or reject the application.
4. Members shall be issued with membership cards by post only when a passport type photograph has been uploaded to the website. The membership card must be produced at the request of any member or authorised person when fishing any of the Scottish Carp Group waters.
5. Anglers up to and including the age of 16 at membership renewal are allowed to become junior members after paying the appropriate fee.
6. The membership year runs a full calendar year from date of payment- see website for details.
7. Types of memberships are- Adult, Junior and OAP/Disabled.
Annual Subscription
1. The monetary amount of the annual subscription will be determined by the Committee.
2. Annual Subscriptions become due one year from the member’s joining date.
3. Members who have not renewed their annual subscription by the date issued on their card will not be eligible to fish any Scottish Carp Group water.
Joining Fee
1. A joining fee shall be payable at the time of applying for Membership. This fee is in addition to the annual subscription and is a singular payment.
2. Existing members who have not renewed their subscription by end of the seven day grace period from the expiry date on their membership will be required to pay the joining fee.
3. Applicants for membership who were not members in the immediately preceding year must pay the full joining fee and the subscription applicable to their membership.
Committee of Management
1. The affairs of the Scottish Carp Group shall be conducted by a committee of management consisting of a Chairman, Honorary Secretary, Honorary Treasurer, and a minimum of three other members.
2. The committee may fill any vacancy occurring during the year. The committee shall also have the power to co-opt additional members for special or ad hoc purposes.
3. The committee shall meet as and when necessary.
4. Each committee member shall serve for a minimum of 2 years.
5. Any member of the club who wishes stand as a committee member should send his proposal to the group Secretary no later than one month before the Annual General Meeting.
6. The Scottish Carp Group shall have power and authority to purchase heritable property, waters and land to be held for the purposes of the group. The title to all property so purchased including any land or buildings, the tenants interest under any lease and so far as appropriate any investments shall be held in the names of the Chairperson, Treasurer and Secretary of the association and their successors in office or in name of a nominee company holding such property in trust for the association: any person or body in whose name the association’s property is held shall act in accordance with the directions issued from to time by the management committee.
Meetings
1. All meetings whether Annual General or Committee, shall be presided over by the Chairman who is elected at the Annual General Meeting, or in his absence, by the senior member of the Committee present.
2. The Annual General Meeting shall be held each year for the election of Office Bearers, and members of the committee of management, submitting the balance sheet, reporting the results of the seasons working, and the transaction of any other competent business. Ten members shall form a quorum.
3. Only fully paid-up members shall be entitled to vote at an AGM.
4. In the event that a vote on any matter in a Committee meeting or AGM is tied, the Chairman shall have the casting vote.
5. Periodic meetings for all members shall be held on dates and locations to be determined by the Committee.
Funds
1. The Treasurer shall receive all monies due to the Scottish Carp Group and make all relevant payments on behalf of and made by the Group.
2. All Scottish Carp Group funds shall be lodged in an appropriate bank or Building Society account in the name of the Scottish Carp Group.
3. All cheques drawn shall be signed by the Treasurer and countersigned by at least one other Committee member authorised to do so.
Liability of Members
1. Every member of the Scottish Carp Group shall be liable proportionately in payment of debts and fulfilments of all the obligations incurred in connection with the Scottish Carp Group by the committee acting on behalf of the Scottish Carp Group.
2. The Scottish Carp Group and/or its officers and committee members shall not be liable for any personal injury to members, their guests, or any persons on the Group’s property. They shall not be liable for any loss off, or damage to member’s property or equipment.
3. All persons who visit the Scottish Carp Group waters do so entirely at their own risk.
Conduct of Members
1. Members are expected to represent the Scottish Carp Group in a courteous manner and behave accordingly as stipulated in the rules of the Scottish Carp Group.
2. If the conduct of a member in the Scottish Carp Group contravenes the rules of the Group, then the committee shall be empowered to investigate the matter, make an appropriate decision which can result in the expulsion of that person from membership.

(Updated 16/05/22) SCG Committee